10+ Best AutoRFP.ai Alternatives & Competitors in 2026

AutoRFP.ai is solid. Let's get that out of the way first.

It does what it promises, automates RFP responses, cuts response time by 60%, and keeps your team from drowning in questionnaires. The AI actually works, the Trust Scores give you confidence in what you're sending out, and the browser extension means you can work directly in web portals without exporting anything.

But here's the thing: it's not the only game in town.

Maybe you need deeper governance features for a compliance-heavy team. Maybe you're looking for something more budget-friendly. Maybe you want AI that's built for security from the ground up, not bolted on later. Or maybe you're just doing your homework before committing to any tool.

Whatever the reason, you're in the right place.

We've broken down 15 AutoRFP alternatives based on real G2 reviews, verified pricing, and actual user feedback. No fluff, no vendor spin, just what works, what doesn't, and who each tool is actually built for.

Why Teams Look for AutoRFP Alternatives

AutoRFP works. But it's not perfect for everyone.

Here's what we hear most often from teams evaluating alternatives:

• Project-based pricing adds up fast. If your team handles 60+ RFPs a year, the cost scales quickly.
• Limited advanced reporting. The dashboards cover the basics, but custom analytics and deeper insights aren't there yet.
• Newer platform. AutoRFP is still building out some enterprise features that competitors have had for years.
• UI quirks. Some users mention the interface isn't as polished as legacy tools.

None of these are dealbreakers. But if you're running into any of these friction points, it's worth seeing what else is out there.

Looking for the best AutoRFP.ai alternative? Check out Genie AI.

Quick Comparison: Top AutoRFP Alternatives at a Glance

The Best AutoRFP Alternatives

1. SparrowGenie

Secure AI-Native RFP Automation

What it is: SparrowGenie is an AI-powered RFP, proposal, and questionnaire automation platform built with security at its core.

Key Features:

• AI-native proposal generation (not a legacy tool with AI bolted on)
• ISO + SOC 2 Type II certified from day one
• End-to-end encryption and granular permissions
• Centralized knowledge management with version control
• Real-time collaboration across sales, pre-sales, legal, and compliance teams

Pricing: Custom

G2 Rating: 4.5/5

Pros:

• Built for security-conscious teams (ISO + SOC 2 out of the gate)
• AI-first architecture means faster, smarter automation
• Designed for enterprise compliance without the complexity

Cons:

• Full feature set still rolling out
• Integration details TBD

Best for: Teams that need secure, AI-native automation and don't want to compromise on compliance. Ideal for regulated industries, enterprise sales teams, and security-conscious organizations.

Why it's a solid alternative: If AutoRFP's security features feel like an add-on rather than a foundation, SparrowGenie is worth checking out. It's built for teams where "fast" and "compliant" aren't trade-offs.

Interested to checkout SparrowGenie? Book a demo now.

2. Loopio

The Enterprise Standard

Source: Loopio

What it is: Loopio is the market-leading RFP response with strong governance, collaboration tools, and AI-powered automation.

Key Features:

• Response Intelligence™ (AI-powered answer suggestions)
• Centralized content library with version control
• Strong Salesforce, Slack, and HubSpot integrations
• Dedicated customer success managers
• Approval workflows and audit trails

Pricing: Custom, starting at $20k

G2 Rating: 4.6/5

Pros:

• Clean, intuitive UI (9.1/10 ease of use on G2)
• Fast onboarding (compared to competitors)
• Excellent customer support (9.5/10 on G2)
• 51% more RFPs completed, 42% time savings (per Loopio)

Cons:

• Expensive for small/mid-market teams
• Per-user pricing adds up fast
• Some users report delays in global support (time zones)

Best for: Mid-to-large enterprises with dedicated content managers, strong governance needs, and budget for premium tools.

Why it's a solid alternative: If AutoRFP feels too lightweight for your compliance requirements, Loopio gives you enterprise-grade control without sacrificing usability.

3. Responsive (formerly RFPIO)

Built for Complexity

Source: Responsive

What it is: Responsive is the mature RFP response platform designed for high-volume, complex workflows across global teams.

Key Features:

• Centralized answer library with AI suggestions
• Multi-format support (Excel, Word, PDF)
• Responsive LookUp (find content from Word, Outlook, Teams)
• Built-in eSignature
• Project tracking, milestones, version control

Pricing: Custom (contact sales)

G2 Rating: 4.5/5

Pros:

• Handles high RFP volumes reliably
• Broad integrations across enterprise stacks
• Mature workflows for layered approvals
• Strong for global, multi-stakeholder teams

Cons:

• Complex setup and administration
• UI feels busy (lots of buttons and sections)
• AI feels additive, not native
• Expensive for smaller teams

Best for: Large enterprises with complex approval chains, global operations, and high RFP volumes (50+ annually).

Why it's a solid alternative: If AutoRFP's project limits feel restrictive, Responsive scales for teams handling hundreds of RFPs simultaneously.

4. 1up

Knowledge Automation Meets RFP Responses

Source: Loopio

What it is: 1up is an AI-powered knowledge automation platform that handles RFPs, security questionnaires, and instant Q&A via Slack.

Key Features:

• Knowledge automation from Google Drive, Confluence, SharePoint
• Slack, Microsoft Teams, Google Chat integrations
• Browser extension for web-based questionnaires
• Multi-question processing (ask multiple questions at once)
• SOC 2 Type II compliant

Pricing:

• Starter: $250/month (2 admin users, 12 questionnaires/year)
• Plus: $500/month (5 admin users, 30 questionnaires/year)
• Pro: $850/month (10 admin users, 60 questionnaires/year)
• Enterprise: Custom

G2 Rating: 4.9/5

Pros:

• Fast setup (2-3 days per user reviews)
• Strong Slack integration for instant Q&A
• Minimal hallucinations (per users)
• Transparent, predictable pricing

Cons:

• Limited results on complex questions (per some users)
• Occasional inaccurate responses
• Newer platform (fewer enterprise features)

Best for: Mid-market SaaS teams that need fast knowledge automation and Slack-based Q&A, not just RFP responses.

Why it's a solid alternative: If AutoRFP's focus on RFPs feels too narrow, 1up doubles as your team's knowledge hub, not just an RFP tool.

If these RFP tools feels close but not quite right, schedule a SparrowGenie demo and explore a more secure AI‑native option.

5. Qvidian

The Legacy Enterprise Player

Source: Upland Qvidian

What it is: Qvidian is a long-standing proposal management platform built for large enterprises with strict governance needs.

Key Features:

• Strong content control and approval workflows
• Deep Microsoft Office integration (Word, Excel)
• Robust search and taxonomy
• Qvidian AI Assist (generative AI add-on)
• SOC 2 Type II, ISO 27001, GDPR compliance

Pricing: Custom (enterprise-only)

G2 Rating: 4.3/5

Pros:

• Proven reliability in regulated industries
• Strong governance and version control
• Flexible handling of Word/Excel questionnaires
• Comprehensive compliance certifications

Cons:

• Dated UI (users report it feels "heavy")
• Slower innovation pace (AI capabilities lag)
• Longer onboarding cycles
• High total cost of ownership

Best for: Established enterprises with complex approval workflows, especially in finance, healthcare, and government contracting.

Why it's a solid alternative: If AutoRFP's modern interface isn't a priority but governance and compliance are, Qvidian delivers.

6. RocketDocs

Microsoft 365 Native

Source: RocketDocs

What it is: RocketDocs is a RFP response and sales content automation platform designed for teams living in Microsoft 365.

Key Features:

• Native Microsoft 365 integration
• Dual-layer AI (autofill matching + generative AI)
• Content lifecycle management with expiration dates
• Human review integration for all AI content
• Patented import function (90% reduction in manual effort)

Pricing: Professional, Business, and Enterprise tiers (custom pricing)

G2 Rating: 4.2/5

Pros:

• Seamless Microsoft 365 workflow
• 59% increase in RFP win rates (per RocketDocs)
• 91% faster response times
• Strong content governance features

Cons:

• Complex for teams not on Microsoft 365
• Some users report speed issues with large documents
• Content maintenance can be slow

Best for: Teams deeply invested in Microsoft 365 who want RFP automation without leaving their existing workflow.

Why it's a solid alternative: If AutoRFP's standalone platform feels disconnected from your Microsoft stack, RocketDocs lives where you work.

7. Proposify

Simple, Affordable, Proposal-Focused

Source: Proposify

What it is: Proposify is a lightweight proposal software for small teams that need clean, professional proposals without enterprise complexity.

Key Features:

• Drag-and-drop proposal builder
• Template library
• eSignature and payment collection
• Real-time collaboration
• CRM integrations (HubSpot, Salesforce, Pipedrive)

Pricing:

• Basic: $29/month
• Team: $41/month
• Business: $65/month

G2 Rating: 4.6/5

Pros:

• Affordable for small teams
• Clean, simple interface
• Fast setup (no lengthy onboarding)
• Built-in eSignature and payment tools

Cons:

• Not built for RFPs (proposal-focused)
• Limited automation compared to dedicated RFP tools
• No AI-powered answer generation

Best for: Small teams (5-15 people) creating sales proposals, not handling complex RFPs or security questionnaires.

Why it's a solid alternative: If AutoRFP feels like overkill and you mostly need clean proposals with eSignature, Proposify is simple and affordable.

Considering a switch but unsure where to start? Talk to our team and see SparrowGenie AI in a 30‑minute demo.

8. PandaDoc

Document Automation Powerhouse

Source: PandaDoc

What it is: PandaDoc is an all-in-one document workflow platform for proposals, quotes, contracts, and agreements.

Key Features:

• Document creation and automation
• eSignature and payment collection
• CRM and payment processor integrations
• Template library
• Real-time analytics

Pricing: Starts from $19/month

G2 Rating: 4.7/5

Pros:

• Comprehensive document workflow (proposals + contracts)
• Strong eSignature and payment features
• Excellent integrations (Salesforce, HubSpot, Stripe)
• Clean UI and fast setup

Cons:

• Not RFP-focused (general document automation)
• No AI-powered RFP response generation
• Can be expensive for large teams

Best for: Sales teams that need proposals, quotes, contracts, and eSignature in one platform — not dedicated RFP automation.

Why it's a solid alternative: If AutoRFP's narrow focus on RFPs doesn't fit your broader document needs, PandaDoc covers proposals, contracts, and payments.

9. QorusDocs

Work Inside Microsoft Office

Source: QorusDocs

What it is: QorusDoc is a proposal management software that works natively inside Word and PowerPoint.

Key Features:

• Native Word/PowerPoint integration
• Content library with reusable blocks
• Real-time collaboration
• Template management
• Version control

Pricing: Custom (contact sales)

G2 Rating: 4.4/5

Pros:

• Works inside the tools your team already uses
• No need to export/import documents
• Strong for teams heavily invested in Microsoft
• Good for proposal-heavy workflows

Cons:

• Limited AI capabilities compared to AutoRFP
• Requires Microsoft Office (not cloud-first)
• Can feel clunky for web-based RFPs

Best for: Teams that refuse to leave Microsoft Word and want proposal automation without switching platforms.

Why it's a solid alternative: If AutoRFP's web-based interface disrupts your Word-centric workflow, QorusDocs keeps you where you're comfortable.

10. Ombud

Real-Time Collaboration for Complex RFPs

Source: Ombud

What it is: Ombud is a cloud-based platform engineered for complex document collaboration across distributed teams.

Key Features:

• Real-time co-authoring
• Unified workspace for sales, SMEs, and stakeholders
• Version control and audit trails
• Advanced permissions and workflows
• Content library management

Pricing: Custom (contact sales)

G2 Rating: 4.7/5

Pros:

• Excellent for real-time collaboration
• Clean, modern interface
• Strong for distributed teams
• Good version control

Cons:

• Smaller user base (less mature than competitors)
• Limited integrations
• Pricing not transparent

Best for: Distributed teams working on complex, collaborative RFPs where real-time editing is critical.

Why it's a solid alternative: If AutoRFP's collaboration tools feel limited for your globally distributed team, Ombud is built for real-time co-authoring.

11. Arphie

Lightweight AI Assistant

Source: Arphie

What it is: Arphie is an AI assistant that helps teams respond to RFPs, RFQs, questionnaires, and DDQs.  

Key Features:

• Quick AI drafting for RFPs
• Works alongside existing processes
• Minimal setup required
• Good for repetitive questions

Pricing: Custom

G2 Rating: 4.9/5

Pros:

• Quick time-to-value (almost instant)
• Doesn't force workflow changes
• Affordable for small teams
• Good for standard, repetitive questions

Cons:

• Limited workflow visibility
• Knowledge quality varies
• Not built for complex approvals

Best for: Small teams that need AI drafting help but don't want a full RFP management platform.

Why it's a solid alternative: If AutoRFP feels too heavyweight and you just need AI drafting, Arphie is lightweight and affordable.

Comparing pricing and ROI across tools? Get a SparrowGenie demo and a tailored cost–savings breakdown for your team.

12. Notion AI

Flexible Knowledge Base

Source: Notion AI

What it is: Notion AI is an all-in-one workspace with AI capabilities for knowledge management, documentation, and lightweight RFP tracking.

Key Features:

• Flexible databases and wikis
• AI writing assistant
• Collaboration tools
• Template library
• Integrations with thousands of apps

Pricing: $10/user/month (AI add-on $10/user/month)

G2 Rating: 4.7/5

Pros:

• Extremely affordable
• Highly flexible (build your own RFP workflow)
• Great for startups and small teams
• AI assists with writing

Cons:

• Not purpose-built for RFPs
• Requires manual setup
• No dedicated RFP automation features
• No Trust Scores or AI-powered answer matching

Best for: Startups and small teams handling occasional RFPs who want a flexible knowledge base, not dedicated RFP software.

Why it's a solid alternative: If AutoRFP's pricing is too steep and you only handle a few RFPs per year, Notion AI offers flexibility at a fraction of the cost.

13. Confluence + AI Plugins

Atlassian Ecosystem

Source: Confluence Atlassian

What it is: Confluence is a knowledge base platform with AI plugins for teams already using Atlassian tools.

Key Features:

• Knowledge base and documentation
• AI plugins for content generation (Atlassian Intelligence)
• Integration with Jira, Trello, Slack
• Version control and permissions
• Template library

Pricing: $5.42/user/month (AI features in premium plans)

G2 Rating: 4.4/5

Pros:

• Familiar for teams already on Atlassian
• Affordable for small teams
• Good knowledge base foundation
• AI capabilities improving rapidly

Cons:

• Not purpose-built for RFPs
• AI features limited compared to dedicated tools
• Requires manual RFP workflow setup

Best for: Teams already using Atlassian tools who want to leverage their existing knowledge base for RFPs.

Why it's a solid alternative: If AutoRFP doesn't integrate with your Atlassian stack and you want to stay in the ecosystem, Confluence + AI plugins can work.

14. Guru

Sales Enablement + Knowledge Hub

Source: GetGuru

What it is: GetGuru is a knowledge management platform with browser extension and AI capabilities for sales teams.

Key Features:

• Browser extension (works anywhere)
• Slack and Microsoft Teams integration
• AI-powered knowledge suggestions
• Card-based knowledge management
• Search across all connected apps

Pricing: $25/user/month

G2 Rating: 4.7/5

Pros:

• Browser extension works everywhere (Gmail, Salesforce, web portals)
• Strong Slack integration
• Affordable for mid-market teams
• Good for sales enablement beyond RFPs

Cons:

• Not RFP-focused (knowledge management tool)
• Limited RFP-specific automation
• No dedicated RFP workflows

Best for: Sales teams that need knowledge management + enablement across all tools, not just RFP automation.

Why it's a solid alternative: If AutoRFP's narrow RFP focus doesn't cover your broader sales enablement needs, Guru does both.

Want to benchmark these tools against your real deals? Book a SparrowGenie demo and run through a live opportunity.

How to Choose the Right AutoRFP Alternative

There's no "best" tool. There's only the best tool for your team.

Choose SparrowGenie if:

• You need secure AI-native automation from day one
• Compliance is non-negotiable
• You're willing to adopt early-stage tech for cutting-edge features
• You want AI built for security, not bolted on later

Choose Loopio if:

• You need enterprise-grade governance and clean UI
• Budget isn't a constraint
• You want a proven platform with 800+ G2 reviews
• Strong customer support matters

Choose Responsive if:

• You handle high RFP volumes (50-100+ annually)
• Global, multi-stakeholder workflows are your reality
• You need broad integrations across a complex tech stack
• You're okay with complexity for power

Choose 1up if:

• You want knowledge automation and RFP responses in one tool
• Slack is your team's command center
• You need fast Q&A for sales teams, not just RFP automation
• Transparent pricing that fits your budget

Choose Qvidian if:

• You're in a regulated industry (finance, healthcare, government)
• Governance and compliance trump modern UX
• You're heavily invested in Microsoft Office
• Stability matters more than innovation

Choose RocketDocs if:

• You live in Microsoft 365 and don't want to leave
• Win rates and content governance are priorities
• You need AI that respects your existing workflow

Choose Proposify if:

• You're a small team (5-15 people) creating simple proposals
• Budget is tight
• You need eSignature + payment collection
• You don't need complex RFP automation

Choose PandaDoc if:

• You need proposals + contracts + eSignature in one platform
• RFPs are part of a broader document workflow
• Payment collection matters

Choose QorusDocs if:

• You refuse to leave Microsoft Word
• Your team is Word-centric and won't change
• Proposals are more important than RFPs

Choose Ombud if:

• Real-time collaboration is critical
• You have distributed teams working across time zones
• Complex document co-authoring is your bottleneck

Choose Arphie if:

• You need lightweight AI drafting, not a full platform
• Budget is minimal
• You don't want to change your workflow

Choose Notion AI if:

• You're a startup handling occasional RFPs
• You want flexibility over purpose-built features
• $10/user/month is your budget ceiling

Choose Confluence + AI if:

• You're already in the Atlassian ecosystem
• You want to leverage existing knowledge base
• You handle RFPs occasionally, not as a core function

Choose Guru if:

• You need sales enablement + knowledge management
• Browser extension across all tools matters
• RFPs are part of broader sales needs

Before you commit, book a SparrowGenie demo and see what secure, AI‑native RFP automation feels like.

Final Verdict: Which AutoRFP Alternative Should You Choose?

AutoRFP.ai is a strong choice for teams that want AI-powered RFP automation without enterprise complexity. It delivers on its promises (customers report upto 60% time savings, 90% auto-fill, Trust Scores for confidence) and keeps pricing transparent.

But it's not the only option.

If you need secure AI-native automation → SparrowGenie (Built for compliance, secure AI, sales enablement, and RevOps from day one)

If you want enterprise governance → Loopio (proven platform, 800+ reviews, strong support)

If you handle high volumes → Responsive (mature workflows, handles 100+ RFPs reliably)

If you need knowledge automation → 1up (Slack integration, Q&A beyond RFPs)

If you're in a regulated industry → Qvidian (compliance-first, proven in finance/healthcare)

If you live in Microsoft 365 → RocketDocs (native integration, no workflow disruption)

If you're a small team on a budget → Proposify or Notion AI (affordable, simple)

The best tool isn't the one with the highest G2 rating. It's the one that fits your team's workflow, budget, and priorities.

So do your homework. Take demos. Talk to your team. And pick the tool that solves your specific RFP pain points, not just the one everyone else is using.

Ready to explore SparrowGenie?