20 Best 1up Alternatives & Competitors in 2026 (Tested & Compared)

If you’re reading this, you probably didn’t wake up thinking, “Let’s replace our RFP tool.”

You just wanted RFPs to stop hijacking your week.

The first time I noticed 1up wasn’t through a buyer guide or analyst report. It was a meme ad. Bright, unconventional, genuinely funny — and honestly refreshing for a category as dry as RFP software. It worked. It got my attention.

At first, 1up feels like a cheat code. Then, when the deals get bigger?

Six- and seven-figure RFPs involve legal, security, procurement, and IT teams. Speed stops being the main concern. Trust takes over. Buyers want to know where answers came from, who approved them, and what happens if something goes wrong.

That’s where “fun” starts to feel insufficient.

Enterprise buyers don’t reward tools for looking modern. They reward tools that feel reliable, governed, and boring in the right way. And that realization — more than any missing feature — is what usually pushes teams to look beyond 1up.

And G2 reviews reflect exactly that.

Where 1up Starts to Struggle (According to Users)

Across G2 reviews and buyer conversations, a few consistent themes appear once teams scale:

• Complex questions lose depth: Multi-part security or technical questions often require manual rewriting.
• Long questions get simplified, Which can be dangerous in compliance-driven deals.
• Prompting becomes part of the job: Reps spend time steering the AI instead of focusing on the deal.
• Limited governance signals: Speed is there, but clear ownership, verification, and traceability are not.

None of this matters much for small deals. It matters a lot when the deal is worth real money. This guide is for teams who’ve crossed that line.

1. SparrowGenie

Source: SparrowGenie

Best for: Secure, AI-powered RFP automation with human-led oversight

SparrowGenie is built for sales teams that need fast, accurate RFP responses without sacrificing security or control. Unlike tools that treat AI as a black box, SparrowGenie positions AI as an assistant—not a replacement—for your sales team.

Key Features:

• RFx Response Management: Automates responses to RFPs, RFIs, DDQs, and security questionnaires with context-aware AI
• Ask Genie AI: Instant answers to sales questions, pulling from your entire knowledge base
• Knowledge Hub: Centralized content library with automated freshness tracking and version control
• Compliance-First Design: Built for teams in regulated industries (fintech, healthcare, SaaS)
• Human-Led AI: Every AI-generated response can be reviewed, edited, and approved before submission

Why It's Different: Most RFP tools automate everything and hope for the best. SparrowGenie automates the heavy lifting but keeps humans in control. You get speed without losing accuracy. You get AI without losing compliance.

Pricing:

• Essentials: $9,999/year (5 users, 10 projects) — Perfect for SMBs looking to cut RFP effort in half
• Professional: $16,999/year (20 users, 50 projects) — Most companies start here. Mid-market teams wanting consistency and speed.
• Enterprise: Custom pricing — Unlimited users, projects, dedicated customer success, premium onboarding

G2 Rating: N/A (launching soon)

What We Loved:

✔ Secure AI that doesn't compromise on data privacy

✔ Built specifically for sales teams handling complex RFPs

✔ Human-led approach prevents AI hallucinations and errors

Switching from 1up? See why teams are choosing SparrowGenie.

2. Qvidian (Upland RFP)

Source: Qvidian

Best for: Enterprise teams needing deep analytics and content governance

Qvidian is the enterprise workhorse for RFP management. It's not the fastest or the sleekest, but if you need sophisticated content governance, detailed analytics, and multi-team workflows, Qvidian delivers.

Key Features:

• Advanced content libraries with AI-powered search
• Workflow automation with approval chains
• Detailed analytics on response performance and win rates
• Integration with Salesforce, Microsoft Office, and SharePoint

Pricing: Custom

G2 Rating: 4.2/5

What We Loved:

✔ Enterprise-grade content governance

✔ Deep analytics on what content wins deals

✔ Strong Salesforce integration

3. PandaDoc

Source: PandaDoc

Best for: Proposals that need e-signatures and payment processing

PandaDoc isn't just an RFP tool—it's an all-in-one document workflow platform. Create proposals, get them signed, and collect payments, all in one place.

Key Features:

• Drag-and-drop proposal builder
• E-signature and payment integration
• Real-time document tracking and analytics
• CRM integrations (Salesforce, HubSpot, Pipedrive)

Pricing: Starts at $35/user per month

G2 Rating: 4.7/5

What We Loved:

✔ End-to-end document workflow (proposal → signature → payment)

✔ Clean, intuitive interface

✔ Strong analytics on document engagement

4. Proposify

Source: Proposify

Best for: Teams that want deep proposal analytics

Proposify shines when you need to understand how prospects interact with your proposals. Which sections do they read? Where do they drop off? What content drives conversions?

Key Features:

• Proposal templates and content library
• Conversion tracking and analytics
• Pricing tables and interactive content
• CRM integrations (Salesforce, HubSpot)

Pricing: Starts at $19–$49/mo depending on the tier.

G2 Rating: 4.6/5

What We Loved:

✔ Excellent analytics on proposal engagement

✔ Interactive pricing tables

✔ Clean, modern templates

5. GetAccept

Source: GetAccept

Best for: Sales teams wanting video messaging and live chat in proposals

GetAccept adds a human touch to digital proposals with video messaging, live chat, and e-signatures all in one platform.

Key Features:

• Video messaging for personalized proposals
• Live chat with prospects viewing your proposals
• E-signature and contract management
• CRM integrations (Salesforce, HubSpot)

Pricing: Starts at $49/user/month

G2 Rating: 4.6/5

What We Loved:

✔ Video messaging adds personality to proposals

✔ Live chat captures prospects at peak interest

✔ Strong mobile experience

6. RocketDocs

Source: RocketDocs

Best for: AI-driven content suggestions for RFP responses

RocketDocs utilizes AI to suggest relevant content from your knowledge base as you build RFP responses, significantly speeding up the response process.

Key Features:

• AI-powered content recommendations
• Automated response generation
• Workflow automation and approval chains
• Integration with Microsoft Office and Google Workspace

Pricing: Custom

G2 Rating: 4.5/5

What We Loved:

✔ AI content suggestions save time

✔ Strong workflow automation

✔ Good Microsoft Office integration

Knowledge Management & Collaboration

7. ClickUp

Source: ClickUp

Best for: Teams wanting work management + knowledge base in one tool

ClickUp combines project management, task tracking, and knowledge management in a single platform. If you want your RFP responses tied directly to your project workflows, ClickUp delivers.

Key Features:

• Customizable workspaces with 20+ views
• Built-in docs and wiki functionality
• Task management and automation
• Integrations with 1,000+ tools

Pricing: Free plan available; paid plans start at $7/month

G2 Rating: 4.7/5

What We Loved:

✔ All-in-one workspace reduces tool sprawl

✔ Highly customizable to fit any workflow

✔ Strong automation capabilities

8. Confluence

Source: Confluence

Best for: Technical sales teams and engineering-heavy organizations

Confluence is Atlassian's wiki and documentation platform, ideal for teams that need structured, hierarchical knowledge bases with deep integration into development workflows.

Key Features:

• 75+ templates for documentation
• Real-time collaboration and commenting
• Jira integration for product updates
• Advanced search and content organization

Pricing: Free plan available; paid plans start at $5.16/user/month

G2 Rating: 4.1/5

What We Loved:

✔ Excellent for technical documentation

✔ Deep Jira integration

✔ Strong template library

9. Document360

Source: Document360

Best for: SaaS companies needing both internal and customer-facing knowledge bases

Document360 lets you create internal knowledge bases for your sales team and customer-facing help centers from the same platform, ensuring consistency across all touchpoints.

Key Features:

• Dual-purpose internal/external documentation
• Advanced analytics on content performance
• API documentation tools
• Multi-language support

Pricing: Free plan available; paid plans start at $99/month

G2 Rating: 4.6/5

What We Loved:

✔ Dual-purpose documentation saves time

✔ Strong analytics

✔ Excellent for technical products

💡 Not sure which tool fits your team? Book a free 15-minute consultation with our RFP automation experts.

10. Bloomfire

Source: Bloomfire

Best for: Teams relying heavily on video and visual content

Bloomfire stands out for its multimedia content management. If your sales team uses video demos, product presentations, and visual materials, Bloomfire makes them searchable and accessible.

Key Features:

• Video and multimedia library
• AI-powered content tagging and discovery
• Interactive Q&A platform
• Chrome extension for easy content saving

Pricing: Custom

G2 Rating: 4.4/5

What We Loved:

✔ Excellent multimedia management

✔ AI-powered content discovery

✔ Community Q&A builds tribal knowledge

Search & Intelligence

11. Coveo

Source: Coveo

Best for: Enterprise teams needing AI-powered search across multiple systems

Coveo is an enterprise search platform that uses AI to surface relevant information from across your tech stack, making it easier for sales teams to find what they need.

Key Features:

• AI-powered search with natural language understanding
• Predictive recommendations based on context
• Integration with 100+ enterprise systems
• Advanced analytics on search behavior

Pricing: Custom

G2 Rating: 4.5/5

What We Loved: ✔ Powerful AI-driven search ✔ Connects across multiple systems ✔ Predictive recommendations

12. Algolia

Best for: Fast, customizable search for knowledge bases and internal tools

Algolia offers blazing-fast search (sub-50ms) with powerful customization options, making it ideal for teams developing custom knowledge management solutions.

Key Features:

• Sub-50ms search speed
• Customizable ranking and relevance
• Analytics and A/B testing
• API-first design for easy integration

Pricing: Free tier available; starts at $0.50/1,000 search requests

G2 Rating: 4.6/5

What We Loved:

✔ Incredibly fast search

✔ Highly customizable

✔ API-first design

Sales Enablement

13. Seismic

Best for: Enterprise sales teams needing content personalization at scale

Seismic is a sales content management platform that helps teams find, personalize, and deliver the right content to prospects at the right time.

Key Features:

• Content management and personalization
• Sales coaching and training
• Analytics on content performance
• CRM integrations (Salesforce, Microsoft Dynamics)

Pricing: Custom

G2 Rating: 4.6/5

What We Loved:

✔ Powerful content personalization

✔ Built-in sales coaching

✔ Deep analytics

14. Highspot

Best for: Sales teams wanting pitch intelligence and coaching

Highspot combines sales content management with pitch intelligence and coaching, helping sales teams not just find content, but use it effectively.

Key Features:

• Content management and recommendations
• Pitch intelligence and analytics
• Sales coaching and training
• CRM integrations (Salesforce, Microsoft Dynamics)

Pricing: Custom

G2 Rating: 4.7/5

What We Loved:

✔ Pitch intelligence tracks what works

✔ Built-in coaching capabilities

✔ Strong content recommendations

15. Showpad

Best for: Sales teams needing content + training in one platform

Showpad combines sales content management with training modules, making it easier to onboard new reps and keep existing teams up to speed.

Key Features:

• Content management and sharing
• Built-in training modules
• Analytics on content engagement
• CRM integrations (Salesforce, HubSpot)

Pricing: Custom

G2 Rating: 4.5/5

What We Loved:

✔ Training modules built in

✔ Strong content management

✔ Good mobile experience

16. Notion

Source: Notion

Best for: Growing teams wanting maximum flexibility

Notion's all-in-one workspace enables you to build custom knowledge management systems, CRMs, project trackers, and more—all on a single, flexible platform.

Key Features:

• Customizable databases and views
• AI-powered content creation
• Real-time collaboration
• Integration with 100+ tools

Pricing: Plus plan $10/user/month, Business plan $20/user/month

G2 Rating: 4.6/5

What We Loved:

✔ Incredible flexibility

✔ AI assistance for content creation

✔ Strong collaboration features

17. Guru

Source: Guru

Best for: Distributed teams needing instant knowledge access

Guru brings knowledge directly into your workflow with browser extensions and Slack integrations, eliminating the need to search for information.

Key Features:

• Browser extension and Slack bot
• Real-time content verification
• Context-aware suggestions
• Card-based knowledge organization

Pricing: Free for up to 3 users; paid plans start at $12/user/month

G2 Rating: 4.7/5

What We Loved:

✔ Zero-friction access through browser extensions

✔ Verification system keeps info accurate

✔ Context-aware suggestions.

18. Slack

Best for: Centralizing sales communications

While not a knowledge management tool per se, Slack is where many sales teams actually work—and where knowledge sharing happens in real time.

Key Features:

• Real-time messaging and collaboration
• Channel-based organization
• Integration with 2,000+ apps
• Search across all conversations and files

Pricing: Free plan available; paid plans start at $7.25/user/month

G2 Rating: 4.5/5

What We Loved:

✔ Central hub for team communication

✔ Massive integration ecosystem

✔ Powerful search

19. Loopio

Source: Loopio

Best for: Enterprise RFP management with content libraries

Loopio is the market leader in RFP response management, with sophisticated content libraries, workflow automation, and analytics built for scale.

Key Features:

• Centralized content library
• Workflow automation and approval chains
• Collaboration tools for distributed teams
• Analytics on response performance

Pricing: Custom

G2 Rating: 4.6/5

What We Loved:

✔ Market-leading RFP platform

✔ Strong content library management

✔ Workflow automation

20. Responsive (RFPIO)

Source: Responsive

Best for: Cloud-based RFP responses with Salesforce integration

Responsive (formerly RFPIO) is a cloud-based RFP platform with strong Salesforce and Slack integrations, making it easy to manage RFP responses within your existing workflow.

Key Features:

• Cloud-based RFP management
• Salesforce and Slack integrations
• Content library and AI-powered search
• Collaboration tools for teams

Pricing: Custom

G2 Rating: 4.5/5

What We Loved:

✔ Strong Salesforce integration

✔ Cloud-based for easy access

✔ Simple, intuitive interface

What Actually Matters When Replacing 1up

Before diving into tools, here's what separates "nice demos" from tools that survive real deals.

AI Capabilities: Beyond Basic Q&A

Red Flag: If the demo only shows simple, single-question scenarios, it'll struggle with real RFPs.

Security & Compliance: Non-Negotiable for Regulated Industries

Red Flag: Vague answers about security or "we're working on SOC 2" means you're the beta tester.

Content Governance: Keeping Knowledge Fresh

Red Flag: If there's no way to track content age or assign owners, your knowledge base will rot fast.

Integrations: Meet Teams Where They Work

Red Flag: "Coming soon" integrations or "manual CSV uploads" mean painful workflows.

Scalability: Built for Growth, Not Just Today

Red Flag: "Contact us for pricing" plus vague answers about volume limits = surprise bills later.

Common Implementation Challenges

Challenge 1: Resistance to Change

Sales reps are busy. They don't want to learn a new tool.

Solution: Start with a pilot program with 5-10 reps. Show quick wins (faster RFP responses, easier knowledge access). Let early adopters become advocates.

Challenge 2: Stale Content

Your knowledge base is outdated, and nobody wants to maintain it.

Solution: Assign content owners for each area (product, pricing, security, legal). Set up quarterly review cycles with automated reminders. Track content freshness metrics.

Challenge 3: Integration Headaches

Your new tool doesn't play nicely with your CRM or Slack.

Solution: Test integrations thoroughly before full rollout. Work with your IT team to troubleshoot early. Have backup workflows in case integrations fail.

🤝 Avoid These Implementation Mistakes

Talk to a SparrowGenie specialist about how we help teams migrate from 1up, Loopio, or manual processes without disrupting your RFP workflow.

How to Choose the Right Tool

Selecting the right 1up alternative isn't just about features—it's about finding the solution that fits your team's workflow, security requirements, and growth trajectory.

Assessment Framework

Team Size & RFP Volume

• Small teams (1-10 reps, <20 RFPs/quarter): Focus on simplicity and cost. PandaDoc, Proposify, or ClickUp offer strong value.
• Mid-market (10-50 reps, 20-100 RFPs/quarter): Look for scalability and integrations. SparrowGenie, Responsive, or Loopio provide room to grow.
• Enterprise (50+ reps, 100+ RFPs/quarter): Enterprise-grade security and workflow automation are critical. Loopio, Qvidian, or SparrowGenie for regulated industries.

Security & Compliance Needs

• Highly regulated industries (fintech, healthcare, government): Prioritize tools with SOC 2, GDPR compliance, and granular access controls. SparrowGenie, Loopio, Qvidian.
• Standard SaaS: Most tools will meet your needs. Focus on ease of use and integrations.

Integration Requirements

• Salesforce-heavy teams: Responsive, Loopio, Seismic
• Microsoft ecosystem: Confluence, SharePoint integrations

Slack-centric teams: Guru, Responsive, Slack native

Quick Comparison Table: Top 1up Alternatives

Conclusion

1up is a solid tool for simple RFPs and quick answers. But if you're dealing with complex questionnaires, enterprise-grade security requirements, or scaling beyond basic automation, you need more.

SparrowGenie leads the pack for secure, AI-powered RFP automation that keeps humans in control. Loopio and Responsive dominate enterprise RFP management. PandaDoc and Proposify excel at proposals with e-signatures and analytics. And tools like ClickUp, Confluence, and Guru provide flexible knowledge management for teams that need more than just RFP automation.

Key Takeaways:

• Match the tool to your team size, RFP volume, and security needs
• Prioritize integrations with your existing tech stack
• Don't skip the content audit and migration plan
• Monitor metrics: time saved, win rates, content accuracy

Ready to stop losing deals because your RFP tool can't handle complexity? Pick 2-3 tools from this list, start trials this week, and involve your sales team in the decision.

The teams that master RFP automation today will dominate tomorrow's deals.

Looking for secure, AI-powered RFP automation that doesn't sacrifice control?

Contact us to learn how we're helping sales teams close deals faster without compromising on security.